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Volumetric Weight: Volumetric vs Actual Shipping Guide

Volumetric Weight: Actual vs Volumetric Shipping Guide
Luqman Haqim
  • Luqman Haqim
  • 29 May 2020
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How do I calculate volumetric weight? We find out the difference between actual weight and volumetric weight to see how they affect your shipment costs!

Whether it’s US freight forwarders, UK freight forwarders or China freight forwarders, we’ll always notice a similar line like this: Actual or volumetric weight, chargeable whichever is higher. Huh, how do I know which is higher? How do I even estimate the shipping costs then?

This is a situation that happens to many of us who use freight forwarders to ship our favourite shopping hauls from overseas – cheaper A&F clothing from its US store, cheaper Muji-style furniture from Taobao, or even cheaper Nintendo Switch from around the world.

Some freight forwarders have calculators for you to estimate the cost of your shipping, but then that’s only counting the actual weight, not the volumetric weight. Some freight forwarders also have formulas for you to calculate volumetric weight, but sometimes we only have the item dimensions and not the package dimensions – so your volumetric weight estimate may not be accurate!

All of these variables leave you with a feeling of “what the actual-”

What’s The Difference Between Actual & Volumetric Weight?

  1. Actual weight is the true weight of the package as it says on the weighing scale. For example, a package weighs 1kg because the weighing scale indicates 1kg.
  2. Volumetric weight is how much space the package occupies according to its dimensions, which is then converted to its equivalent weight. For example, a package weighs 1kg on the scale but the package is so big with lots of bubble foam in it and when the package volume is calculated, it’s equivalent to 10kg.

Why Do Freight Forwarders Make a Distinction Between Actual & Volumetric Weight?

The answer is simple: space.

Freight forwarders handle A LOT of packages. As with any cargo business, maximising space is important. Every shipment should be as compact and as light as possible so that every truck, ship or plane gets loaded to the maximum can keep costs and shipping times as low as possible.

Consider a bag of chips – you pay S$5 for a bag of Lay’s chips and when you open it, it’s only half-filled – so you can’t help but to feel a little cheated. However, that half-filling serves a purpose; it stops the chips inside from breaking. Obviously, because the bag is half-filled, that means that at any given moment, the truck can only transport half the amount of chips than if you were to fill the bag up to full. Hence, the truck has to do two times the trip, two times the fuel – you get the gist.

Freight forwarding companies do this to recoup the cost of lost time and resources when transporting (usually) fragile shipments like chips, electronics or even something as simple as glass.

How Do I Calculate Volumetric Weight?

Some freight forwarders like vPost and ezbuy’s ezShip have listed their formulas to calculate volumetric weight:

  1. vPost: [Length (cm) x Breadth (cm) x Height (cm)] / 5000
  2. ezShip: [Length (cm) x Breadth (cm) x Height (cm)] / 6000

However, some freight forwarders like Comgateway don’t have such formulas. Instead, they have their own Live Estimate tool where you can input the URL of the item and they’ll estimate your shipping prices.

Pro tip: Always double check the units and ensure you’re using the correct one. What you’ll usually find on Amazon is that everything is listed in inches and feet (the illogical and nonsensical imperial units 🙄), adding another layer of complexity for the sane and sorted metric users like us. But hey, doing a lil bit of conversion to get our hands on cheaper AirPods from Amazon US is still worth it.

Actual Weight vs Volumetric Weight Estimates

This is a George Foreman grill, or more affectionately known as the “GF” in the States not just because of its legendary status as a grill, but also as a GF replacement – for when you’re feeling sad over your breakup and you feel like you want to eat your feelings.

Amazon US Grill Volumetric Weight: Actual vs Volumetric Shipping Guide

Buying this on Amazon would only cost you US$42.07 (~S$60), but incoming big yikes energy – the Amazon shipping option is US$52.20 (~S$75), a whopping S$15 more than the GF itself! You’d be crazy to pay these prices, which is why you’d look to a freight forwarder to bring your GF to you instead. By the way, if you’re wondering about getting it in Singapore, it costs S$114 so it’d be equally crazy to pay for a local set.

Now, the GF’s product description are as stated:

  1. Weight: 6 pounds (~2.8kg)
  2. Product dimensions: 5.5 x 11.5 x 12 inches (~14 x 30 x 31cm)

Based on each of the popular freight forwarder’s actual weight rates and formulas for volumetric weight, I’ve estimated the shipping costs to get a GF from Amazon US. Also, I’ve added an extra 2cm to the product dimensions because I have to take into account the package box for better accuracy.

Freight ForwarderActual WeightVolumetric Weight
vPostS$34.33S$39.80
ezShipS$23.94S$30
Comgateway*S$49.11S$49.11

It’s unclear if Comgateway is charging according to actual or volumetric weigh because again, there’s no clear formula – I could only derive these values from its Live Estimate tool.

I included Comgateway because this wouldn’t be a conclusive comparison if I didn’t throw Comgateway into the mix. After all, it’s also one of the most popular freight forwarders around and its Live Estimate tool is handy if you don’t want to do napkin math. After plugging in the URL, and waiting for the tool to do its thing, this is what the Live Estimate tool comes up with:

Comgateway Live Estimate Tool Volumetric Weight: Actual vs Volumetric Shipping Guide

Two questions:

  1. Why is the shipping weight 4kg? Shouldn’t it be 2.8kg?
  2. Is this price based on actual or volumetric weight?

My guess to these two questions is as good as yours. Comgateway could have its own magic formula behind the Live Estimate tool, it could have added an extra 1.2kg to factor in the total package weight, or it’s really just a rough estimate that’s inflated to protect their interests or costs – which makes perfect business sense anyway. After all, this could be the price we pay for convenience.

There’s a Reason Why Volumetric Weight Exists in Freight Forwarding

Again, it must be iterated that these freight forwarders aren’t out to cheat your money – space is a premium in the cargo business and it’s not something that is cut and dry.

The problems of trying to maximise space when so many different products come in different shapes and sizes is a mind-boggling one, because in a perfect world, you could stack everything neatly like a stack of cards. But in reality, it’s more like piecing together a jigsaw puzzle. Add together time constraints because of impatient buyers like us, and it’s no wonder that you pay a premium for such a thing.

Nonetheless, paying S$39.80 for international shipping from a freight forwarder certainly beats paying S$75 for Amazon shipping, and you’re looking at Amazon US in the first place because the same thing in Singapore is so overpriced that it’s preposterous to part ways with your money like that.

Plus, for maximum savings, don’t forget to pay with your YouTrip card whenever you’re shopping online overseas to utilise YouTrip’s Wholesale Exchange Rates for favourable exchange rates!

Read: ezShip Shipping Guide: How to Use ezShip Step-by-Step

Read: vPost Shipping Guide: How to Use vPost Step-by-Step

Read: Comgateway Guide: How to Ship From USA to Singapore

Read: Best US Freight Forwarders Singapore (Agent Comparison)

Read: Best UK Freight Forwarders Singapore (Agent Comparison)

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Redeem Deal

$10 off at Beauty Emporium!

$10 off (No min spend)

  • Valid till 30 November 2021
  • Pay with YouTrip and apply code 'YOUBF10' during checkout
  • Enjoy $10 off upon checkout
Terms & conditions
  1. Limited to one time use per transaction.
  2. Discount will be given to total bill spend. Discounted products and services are eligible for this redemption.
  3. Discount cannot be used in Strip Merchandise and Clean Beauty Brands.
  4. Shipping fees apply if the minimum spend for free shipping is not met.
  5. Cannot be used in-conjunction with any other voucher, codes or redemption of Beauty Rewards points.
  6. Promotion ends on 30 Nov 2021 2359 hrs.
Redeem Deal

$19 cashback at Starhub!

$19 cashback (For new broadband signups)

  • Valid till 31 December 2023
  • Pay with YouTrip during checkout
  • Receive cashback within 45 days after checkout
  • We want to help you get your cashback!
    1. Ensure that you follow through with your purchase once you click on “Redeem Deal” on YouTrip Perks.
    2. If you jump out of the check-out process (even if to check on a message or just happen to close your browser), click through YouTrip Perks again to re-purchase to get your cashback.
Terms & conditions
  1. Only purchases made through the Starhub affiliate link provided by YouTrip will be eligible for cashback.
  2. Return to YouTrip Perks and clickthrough to Starhub whenever you are making a new transaction.
  3. Purchase must be made within the same window.
  4. Cookies must be enabled on your browser for cashback to be tracked.
  5. Cashback will be awarded after 45 days from the date of purchase.
  6. Cashback will not be awarded for cancelled or refunded orders.
  7. Only new broadband sign-ups are eligible for cashback
Redeem Deal

20% off at noah!

20% off supplements

  • Valid till 31 December 2022
  • Pay with YouTrip and apply code 'NOAHYT' during checkout
  • Enjoy 20% off supplements upon checkout
Terms & conditions
  1. Promo code only applicable when using your YouTrip Mastercard upon checkout.
  2. 1 redemption per customer only
  3. Promo codes are not exchangeable for cash.
  4. Valid only for original price items.
  5. Not stackable with existing promotions.
  6. Exclusions Apply.
Redeem Deal

20% off at Zoey!

20% off supplements

  • Valid till 31 December 2022
  • Pay with YouTrip and apply code 'ZOEYYT' during checkout
  • Enjoy 20% off supplements upon checkout
Terms & conditions
  1. Promo code only applicable when using your YouTrip Mastercard upon checkout.
  2. 1 redemption per customer only
  3. Promo codes are not exchangeable for cash.
  4. Valid only for original price items.
  5. Not stackable with existing promotions.
  6. Exclusions Apply.
Redeem Deal

2% cashback at Razer!

2% cashback

  • Valid till 31 December 2023
  • Pay with YouTrip during checkout
  • Receive cashback within 45 days after checkout
  • We want to help you get your cashback!
    1. Ensure that you follow through with your purchase once you click on “Redeem Deal” on YouTrip Perks.
    2. If you jump out of the check-out process (even if to check on a message or just happen to close your browser), click through YouTrip Perks again to re-purchase to get your cashback.
Terms & conditions
  1. Only purchases made through the Razer affiliate link provided by YouTrip will be eligible for cashback.
  2. Return to YouTrip Perks and clickthrough to Razer whenever you are making a new transaction.
  3. Purchase must be made within the same window.
  4. Cookies must be enabled on your browser for cashback to be tracked.
  5. Cashback will be awarded after 45 days from the date of purchase.
  6. Cashback will not be awarded for cancelled or refunded orders.
Redeem Deal

Up to $12 off at FairPrice Online!

$10 off min $135 spend

  • Valid till 22 December 2021
  • Pay with YouTrip and apply code 'MCXMAS21' during checkout
  • Enjoy $10 off min $135 spend
  • First 2,500 redemptions only

$12 off min $150 spend

  • Valid till 22 December 2021
  • Pay with YouTrip and apply code 'MCXMAS21' during checkout
  • Enjoy $12 off min $150 spend
  • First 2,500 redemptions only
Terms & conditions
  1. Redemption of promo code is applicable only for purchases made on FairPrice online at www.fairprice.com.sg and FairPrice Mobile App upon login, and for home delivery only.  
  2. Only one promo code can be used for each transaction. FairPrice reserves the right to reject any order that has violated this.
  3. Promo code is to be used for one-time redemption only.
  4. Promo code cannot be used for the purchase of certain restricted products, for example, certain infant milk formulas. Please visit FairPrice online for more details.
  5. Qualifying spend refers to a nett spend of at least S$135.00 (excluding delivery fee, service fee, and any other surcharge) in a single transaction at NTUC FairPrice online during the promotional period.
  6. Using a promo code in conjunction with other free gift promotions, may alter the minimum amount for delivery.
  7. Additional charges, service fees and minimum nett purchase amount for free home delivery may be required and may differ for promotional periods and will be in accordance to that stated on FairPrice online.
  8. It is advisable to have at least S$5 nett purchase amount in cart after application of promo code in order to be able to checkout.
  9. Promo codes are not exchangeable or refundable for cash or other goods and services.
  10. FairPrice reserves the rights to vary/amend the privileges or terms and conditions of this promotion without prior notice. 
  11. Other terms and conditions on FairPrice online (https://help.fairprice.com.sg/hc/en us/categories/360001184571-FairPrice-Online) apply.
  12. Mastercard does not assume any responsibility for the products and services offered under this promotion. The products are sold and services are provided solely by the relevant vendors, under such terms and conditions as determined by such vendors, and Mastercard accepts no liability whatsoever in connection with such products and services. The products and services have not been certified by Mastercard and under no circumstances shall the inclusion of any product or service in this promotion be construed as an endorsement or recommendation of such product or service by Mastercard
Redeem Deal

8% cashback at On The List!

8% cashback

  • Valid till 31 December 2022
  • Pay with YouTrip during checkout
  • Receive cashback within 45 days after checkout
Terms & conditions
  1. Only purchases made through the On The List affiliate link provided by YouTrip will be eligible for cashback.
  2. Return to YouTrip Perks and clickthrough to On The List whenever you are making a new transaction.
  3. Purchases made via the On The List mobile site or app are not eligible for cashback.
  4. Purchase must be made within the same window.
  5. Cookies must be enabled on your browser for cashback to be tracked.
  6. Cashback will be awarded after 45 days from the date of purchase.
  7. Cashback will not be awarded for cancelled or refunded orders.
Redeem Deal

10% cashback at Puma!

10% cashback

  • Valid till 30 Dec 2023
  • Pay with YouTrip during checkout
  • Receive cashback within 45 days after checkout
Terms & conditions
  1. Only purchases made through the Puma affiliate link provided by YouTrip will be eligible for cashback.
  2. Return to YouTrip Perks and clickthrough to Puma whenever you are making a new transaction.
  3. Purchase must be made within the same window.
  4. Cookies must be enabled on your browser for cashback to be tracked.
  5. Cashback will be awarded after 45 days from the date of purchase.
  6. Cashback will not be awarded for cancelled or refunded orders.
Redeem Deal

3% cashback at 24S!

3% cashback

  • Valid till 31 December 2022
  • Pay with YouTrip during checkout
  • Receive cashback within 45 days after checkout
Terms & conditions
  1. Only purchases made through the 24S affiliate link provided by YouTrip will be eligible for cashback.
  2. Return to YouTrip Perks and clickthrough to 24S whenever you are making a new transaction.
  3. Purchase must be made within the same window.
  4. Cookies must be enabled on your browser for cashback to be tracked.
  5. Cashback will be awarded after 45 days from the date of purchase.
  6. Cashback will not be awarded for cancelled or refunded orders.
  7. Celine, Louis Vuitton and Dior products are not eligible for cashback.
Redeem Deal

2.1% cashback at Watsons!

2.1% cashback

  • Valid till 31 December 2023
  • Pay with YouTrip during checkout
  • Receive cashback within 45 days after checkout
  • We want to help you get your cashback!
    1. Ensure that you follow through with your purchase once you click on “Redeem Deal” on YouTrip Perks.
    2. If you jump out of the check-out process (even if to check on a message or just happen to close your browser), click through YouTrip Perks again to re-purchase to get your cashback.
Terms & conditions
  1. Only purchases made through the Watsons affiliate link provided by YouTrip will be eligible for cashback.
  2. Return to YouTrip Perks and clickthrough to Watsons whenever you are making a new transaction.
  3. Purchase must be made within the same window.
  4. Cookies must be enabled on your browser for cashback to be tracked.
  5. Cashback will be awarded after 45 days from the date of purchase.
  6. Cashback will not be awarded for cancelled or refunded orders.
Redeem Deal

Up to 10% off at Qatar Airways!

Up to 10% off 

  • Valid till 30 April 2023
  • Click through to Qatar via YouTrip Perks, apply code 'YTQR22' & Pay with YouTrip during checkout
  • Enjoy up to 10% off upon checkout
  • We want to help you get your cashback!
    1. Ensure that you follow through with your purchase once you click on “Redeem Deal” on YouTrip Perks.
    2. If you jump out of the check-out process (even if to check on a message or just happen to close your browser), click through YouTrip Perks again to re-purchase to get your cashback.
Terms & conditions
  1. Sales period: 1 November 2022 – 30 April 2023
  2. Travel period: 1 November 2022 – 31 July 2023
  3. Booking must be made using promo code YTQR22 to avail of the discount
  4. Full payment must be made with a YouTrip Card
  5. Save 10% on Business Class Comfort fares
  6. Save 10% on Economy Class Convenience fares
  7. Save 7% on Economy Class and Business Class Classic fares
  8. Valid only on Qatar Airways flights from Singapore
  9. Valid to the following destinations: Abu Dhabi, Almaty, Amsterdam, Ankara, Athens, Atlanta, Baku, Barcelona, Belgrade, Berlin, Boston, Brussels, Bucharest, Budapest, Cape Town, Casablanca, Chennai, Chicago, Copenhagen, Dallas, Dar Es Salaam, Doha, Dubai, Dublin, Durban, Edinburgh, Frankfurt, Geneva, Harare, Helsinki, Houston, Islamabad, Johannesburg, Kilimanjaro, Larnaca, London, Los Angeles, Lusaka, Luxor, Madrid, Malabo, Manchester, Medina, Miami, Milan, Mombasa, Montreal, Moscow, Mumbai, Munich, Nairobi, New York City, Oslo, Paris, Philadelphia, Pisa, Prague, Rome, San Francisco, Sao Paulo, Seattle, Seychelles, Sharjah, Sofia, St Petersburg, Stockholm, Tbilisi, Venice, Vienna, Warsaw, Washington, Windhoek, Yerevan, Zagreb, Zanzibar, Zurich
  10. All-in fares include all taxes, fees, and surcharges which are subject to currency fluctuation
  11. Blackout dates and surcharges may apply. Please refer to the fare rules for details at the time of booking.
  12. Blackout Periods: 18 Nov – 20 Dec 2022 (Doha and Middle Eastern Countries), 1 Jan – 10 Jan 2023 (All destinations)
  13. Peak period surcharges may apply
  14. Fares are subject to change without prior notice
  15. Discount applies to return base fare only of selected fare classes
  16. Discount does not apply to taxes and all other surcharges
  17. Seats are limited and are subject to availability of the relevant booking class
  18. Minimum and maximum stay as well as advance purchase rules apply dependent on the booking class
  19. Please refer to the fare rules at the time of booking for changes, cancellations and no-show conditions
  20. Any change or cancellation less than 3 hours prior to the stated time of departure will be considered as no-show
  21. For travel involving multiple booking classes, the most restrictive fare rules apply to the entire itinerary
  22. Standard child/infant discount apply
  23. Please note that market-specific promotional fares may be available for selected dates and destinations, and may not be eligible for the discounts under this offer. All available options, together with the applicable terms & conditions for each fare will be displayed at time of booking for you to make your selection
  24. Qatar Airway’s terms and conditions will also apply to your booking, please review these at the time of booking
  25. Other terms and conditions apply. Please review at the time of booking
Redeem Deal

5% cashback at Chemist Warehouse!

5% cashback

  • Valid till 31 December 2022
  • Pay with YouTrip during checkout
  • Receive cashback within 45 days after checkout
Terms & conditions
  1. Only purchases made through the Chemist Warehouse affiliate link provided by YouTrip will be eligible for cashback.
  2. Return to YouTrip Perks and clickthrough to Chemist Warehouse whenever you are making a new transaction.
  3. Purchase must be made within the same window.
  4. Cookies must be enabled on your browser for cashback to be tracked.
  5. Cashback will be awarded after 45 days from the date of purchase.
  6. Cashback will not be awarded for cancelled or refunded orders.
Redeem Deal

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